CRM + WhatsApp + AI

Every WhatsApp contact, every step in your CRM. No manual data entry.

AIFLOW links campaigns, WhatsApp and your CRM in one automatic flow: leads are qualified at once, agents know whom to call and when, and you see what really works.

Built and used every day in a group with several countries, many agents and a real volume of leads.

Where time is lost

Leads arrive. The real work starts after.

In many companies the problem is not generating contacts. Every next step depends on people who copy data, remember callbacks and update spreadsheets.

Leads waiting hours for a replyThe longer it takes from form to first message, the colder the contact gets.
CRM updated "when there is time"Stages, notes and lead sources typed by hand, leaving incomplete data and unreliable statistics.
Each country works its own wayDifferent processes, different messages, no common scheme to replicate or measure.
Campaigns optimised in the darkThe ad platform does not know which contacts became customers, so it keeps finding more of the wrong ones.
How it works

From campaign click to closed sale, in one flow.

01
The lead arrivesFrom a campaign, a form or a referral. The source is recorded correctly from the start.
02
The AI agent writes on WhatsAppIt greets, qualifies and asks in which time slot the contact wants to be called back.
03
The CRM updates itselfContact details, sales stage and callback slot land in the record, with no copy and paste.
04
The agent knows what to doThey receive an already qualified contact, with the right moment to call.
05
Work happens on WhatsAppField agents and the business owner follow everything from the tool they already use.
06
Campaigns learnClosed sales go back to the ad platforms, which learn to find customers, not just contacts.
What changes in your company

Less manual work, more deals moving forward.

Instant reply

Every lead gets a first message right away, at any hour, without waiting for someone to be in the office.

Leads already qualified

Agents spend their time on contacts who replied and said when to be called.

CRM always aligned

Stages, notes and sources update automatically. The data is complete, so the reports can be trusted.

One model for every country

A flow proven in one market is replicated in the others with local messages and rules, from a common base.

More efficient campaigns

Closed sales go back to Meta and other platforms, which optimise on real customers.

Project control

Release order and work status are visible in a dashboard: you know what ships and when, without asking.

Real case

Baldan Group: from the old system to a single flow.

Client

A multi-country group that brought CRM and WhatsApp into the same system.

  • CRM on Zoho replacing the previous system, with distinct lead sources and clean statistics.
  • AI agent on WhatsApp that qualifies campaign leads and collects the callback time slot, piloted on one Italy campaign.
  • Closed sales and intermediate funnel stages sent back to Meta to optimise campaigns.
  • Extension of the Italian flow to the other countries, with manuals and procedures for each release wave.
  • Project dashboard with release order and priorities that the client can consult.
“Before AIFLOW our sales activity was fragmented: leads, visits and follow-ups ran through different tools and we had no real view of what our agents were doing. Today every lead, visit and deal is tracked in the same system, with check-in and check-out, automatic follow-ups and reports we can compare across the whole network. For the first time we have control of our activities and statistics we can trust.”
Brando BaldanPresident at Baldan Group
Frequently asked questions

Before you book.

Do we have to change CRM?

No. AIFLOW adapts to the CRM you use or helps you choose one. In the Baldan case the CRM is Zoho.

How long does it take to start?

You start with a pilot on a single flow, such as one campaign or one market. You measure, then extend in waves.

Do our agents have to learn a new tool?

The idea is the opposite: work runs through WhatsApp and the CRM they already know, with short training and ready manuals.

What happens in the consultation?

We listen to how you work today, find where leads get lost and show you which flow to automate first. It is not a generic demo.

Free consultation

Leave us your details. We show you where to win back time and leads.

  • Review of how you handle leads and CRM today
  • One flow to automate first
  • Clear timing and effort before you decide